Project planning & control: As a number of ongoing new prestigious projects which our company takes are increasing day by day, the company has already decided to use various packages and techniques to achieve its work objectives more effectively and efficiently. The advantages of using project scheduling & control system is being reflected in proper reporting, in definition of responsibility, in addition of responsibility and in problem identification & containment.

In project scheduling, the following programs are used extensively:

• Primavera project planner ( P 3)

• MS project

To support the data interpretation & presentation, Microsoft office is also used. As all the computers in our office are connected through a network, anyone responsible for the project can open and check all the documents including ( P3) programs.

The basis of project scheduling:

For a new project, a master schedule ( MS ) and detailed working schedule ( DWS ) are prepared. The basis of COWS) is bill of quantities. drawings. ideas of concerned engineers and constiaints in the projects

Once scheduling of a particular project Is approved by the management of our company. it Is implemented in totality. The ( DWS ) Is recalculated to confirm to correct dates and the data is used to modify the ( DWS ). the ( MS ). to distribute a monthly workkig schedule. for the succeeding month, and to verify the effect of the actual field progress on the contract time and target date. As a general practice, all required execution schedules along with engineering, procurement and manpower schedules are being prepared upon award of contract. These schedules are henceforth monitored for compliance with the established schedule requirements.

The key to the project schedule is the Client's need date. To meet this date, it is required that:

•The start-up schedule supports the client's project need date.

•The construction schedule to be coordinated with the start — up schedule.

•The procurement schedule takes into consideration the need dates for delivery of equipment and materials to support construction.

•The procurement schedule takes Into consideration the time factors associated with qualification and selec bon of contractors.

•The conceptual engineering schedule is to be coordinated with the need dates for initiation of procurement of long -lead items and the start of detailed engineering.

•The detailed engineering schedule s to be coordinated with both the construction and procurement schedule.

The planning, scheduling and monitoring procedures applied on projects are summarized below:

•Upon award of contract, the start, finish and milestone dates are established.

•preliminary planning and estimating efforts are performed to produce a preliminary master schedule and a detailed short term schedule as required.

all the schedules are prepared In coordination with the protect manager and related staff members of different sections.

At this stage, all constraints and obstacles affecting any phase of the project are taken into consideration and incorporated into the schedule. The main factors should be:

•Existing or future utilities

•Site possession of exproprition

•Site access Interference with other structure or works weather existing, ongoing or expected at a later date

Other constraints could be due to the non -availability of certain matenal/equipment.

especially where the project duration is short while the matenal/equipment is of long lead nature.

• Based upon the master schedule, detailed working schedule and related resources requirements and developments are developed for all activities. if applicable.

Consequently, improved duration is thus attainable for incorporation into the detailed execution, engineering, procurement and resources schedule.

• upon finalization and approval of the pertinent schedules, they are issued to all concerned parties.

• At this time, the planning engineer assisted by the field planning engineer will monitor, compare and update the schedule on a monthly basis and/or as required. This activity will allow for early detection of any deviation from the baseline schedule.

• If schedule activities are delayed to the point of affecting the critical activities and subsequently the execution schedule, a confidential critical report will be issued to the higher management. The critical report may include a possible plan of action to catchup with the baseline schedule.

• Persistent implementation of the above procedures results in revising the schedules as deemed necessary to reflect changed conditions in order to maintain an effective control and monitoring cycle.

Material management:

Material, equipment or services are purchased by the contract engineer or his nominee. It is the responsibility of the contract engineer to ensure that whatever is ordered is adequate and meets the project specification requirement.

Only items of a recognized standard, fit for the purpose. are purchased. Supplier selection:

Selection is based upon:

a Nomination of the client/consultant

b Assessment of the supplier to a recognized quality standard.

c Supplier with an estabkshed track record for meeting delivery dates and providing quality product. A list is maintained of preferred suppliers.

Sub -contract:

Selection is based upon:

a Nomination by the customer.

b Satisfactory assessment to a recognized quality standard by an accredited certifying body.

c Previously demonstrated capability performance.

Assessment by the contract management by verification at their works and demonstration of their involve ment in previous contracts.

A schedule of suitable subcontractor is maintained by the quality assurance manager.

Purchase order data:

A clear description of the goods to be purchased is recorded on the purchase order documentation When applicable it includes particular specification and works test requirement.

Identification:

A unique number is used for each contract, this is used for identifying materials:

Purchasing is divided into two parts:

1 -local purchase- all ready available and common specification material will be purchased by our local purchasing office deployed in the project site under the supervision of the project manager.

2 - All long lead items strictly conforming to the project specifications are handled through our construction engineering purchase wing located in head office. There are hilly dedicated engineers and their assistance for material procurement. The procurement wing maintaining continuous interaction with the project manager & project coordinator to achieve the ultimate goal of procuring the material strictly in adherence with the project specification and also timely execution.

The purchase department will make sure that the supplier/sub - contractors are provided with all related documents for their pricing and the material quoted we strictly in the line with the specification.

and delivery period....etc. suits to the project requirement.

3 - Expediting For each project, there will be a project coordinator, who will have a regular interaction between the project manager and purchase wring to ensure fimety execution of the material. All purchasing are planned in line with the project scheduling.

4. Transportation and custom clearance:

Usually our terms with the supplier and sub -contractor Is to deliver the material either to our store located In the respective region or directly to the project site, as the ease may be. Even If some material are delivered to our head office, we have our own traffics and truck fleeing frequently, and deliver the material to the site in order to avoid any damages during transit, the material will be packed In original packages or transport worth packing as per the instruction of the manufacturer.

5=Inspection & storage:

The material depends on their technicality and characteristic will be inspected either in the supplier /sub -contractors factory itself, or in the project site/our site. The inspection will be carried out through our qualified quality control/quality assurance engineers strictly in adherence with the project specification and drawing. All quality control approved material shall only be taken into consideration. All materials after inspection will be stored with proper documentation and tag intact in a worthily package till it is used for construction.

The matenal will be stored in (afferent stores meant for the purpose taking Into consideration the nature of the material. All storedmaterial will be guarded by our own security people. The store will have the safety precautions and exhibit the signs. The store keeper of respective store von be responsible for the storage and Issue of material with proper documentation.

Method of statement

for execution:

1- Introduction The method of Statement described below is mere Ar re tudtinn n.i wad . e a . nd sh . an . 't contractors Arm commitment towards timely completion of work as per the project documents and to live up the confidence shown by the consultant & the client in the contractor. The detailed Method of Statement will be submitted time to time for all major activities.

2 -Goal & Objectives

1. To complete the work within the time frame of the contract.

2. To work as per the project standard and up the satisfaction of the concerned parties.

3. To execute the finishing work as per the high standards.

4. To make a model project within the available scope of work.

Health, Safety and the Environment:

1. A properly managed work environment should be both safe and healthy. Working on site with others we have responsibilities, towards our employees, other contractors, the locals and the environment.

2.weidentify risks and take reasonably practical measures to minimize them in accordance with the taw; thereby ensuring that employees/people are not put at risk. That means removing or reducing the hazards that can put people at risk. This rs part of our systematic approach as required by law to manage health and safety effectively.

Throughout all projects and operations- our principles are to:

I. Maintain safe and healthy working environments, operate safe systems and methods of work and ensure the safety of everyone.

2. Comply with the law.

3. Make a positive impact to the physical and social environments in which we operate.